Human Resources Office
The Development and Alumni Relations Office has an opening
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Responsible for handling routine requests for assistance from alumni.
Responsible for preparing lists for alumni mailings.
Maintains and updates records in the Alumni/Development database and researches to find lost alumni. Assists with data coding projects as necessary.
Oversees data transfer/updates from on-line community to Raisers Edge and development of content for use in alumni community.
Responsible for administrative duties related to event coordination including handling of contracts, purchase orders, invoices, etc. per college and department policies. Maintains event files and expenses in database, as well as in hard files, as necessary.
Serves as representative of the college and attends all Houston area alumni events and assists with registration.
Coordinates and attends out of town events as needed.
Attends all Alumni Association Board meetings and prepares minutes of the meetings.
Attends all Young Alumni Council meetings.
Assists with the coordination of the Department calendar and communicates relevant event information to the Special Event Coordinator (Dean's Office).
Assists with drafting alumni communications as assigned, including materials for online alumni community, Enews and alumni magazine.
Other duties as assigned.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the
The person must have a poised and professional image; strong interpersonal skills with the ability to work collaboratively in a team environment. Must be able to interact effectively and efficiently with all visitors and students while projecting a positive image for the department and college. Service oriented with ability to make all visitors feel welcome. Must have a collaborative approach to working with others. Must have excellent writing and editing skills; proficient in windows-based software, including word processing, spreadsheet skills, and ability to learn new software programs as needed. Ability to work in a fast paced environment and perform multi-tasking duties.
Demonstrate proficiency with word processing and presentation software, including Microsoft Office and Microsoft Excel. Familiar with, or ability to learn, Raiser’s Edge software, heavy data entry experience; ability to learn new software programs as needed. Strong organizational skills, ability to manage several assignments simultaneously, set priorities and anticipate additional workload. Type minimum of 50 wpm accurately. Capacity to maintain absolute discretion and confidentiality demanded. Assists with the coordination on all initiatives on departmental and organizational levels.
EDUCATION and/or EXPERIENCE
CERTIFICATES, LICENSES, REGISTRATIONS
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is regularly required to stand and walk. Occasional light to moderate lifting from floor level, at waist, and above shoulders required. Infrequent bending and stooping necessary. Specific vision abilities required by this job include close vision in order to accurately input data and proofread; distance vision in order to recognize and assist visitors to the department.
Fast paced, multi-tasking, non-smoking work environment. Must be able to work the general business schedule of the College (9:00 a.m. to 5:30 p.m.) plus evenings and weekends as needed.